Business in the Community

Providing pool (or fleet) bicycles

Consider adding a bicycle fleet to your vehicle pool for staff who regularly attending meetings or work at multi-site locations. It’s likely to be faster and healthier for your staff to cycle, will save your organisation taxi and rail fares, as well as helping to reduce the cost of running your car pool fleet/ vehicle expenses claims.  Many organisations, such as NHBC, have excellent pool bike systems in place.  Template policy documents are available for downloading in the Members Area. 

As an initial quick guide, below are the key areas that must be addressed when setting up a bicycle pool fleet. It is not difficult however you must consider the following as part of your work place cycling policy and it is important to be rigorous with procedures and policies relating to this area as clearly there are safety implications:

- The bicycle(s). Make sure you select a bicycle that will meet your organisation’s needs, for example, a ‘hybrid’ style bike, with racks for carrying bags, mudguards, and a kickstand should provide adequate, but you may also wish to consider folding bikes or even electric bikes as they become more affordable and reliable;
- Equipment. Offer to supply helmets and high visibility vests (which can be branded with your corporate livery) to your employees. The provision of a lock and (if your employees will be riding after dusk) lights would also be advisable;
- Training. Ask your employees who wish to use pool bikes to confirm that they are competent cyclists and are confident riding in traffic. Make them aware of the free cycle training packages offered by local authorities.
- Insurance. Check your employers’ insurance policy, it is most likely that the use of pedal cycles for work purposes is already covered by your employer’s insurance policy (especially if the employer has a ‘Cycle to Work Scheme’ in place);
- Booking System. Implement a simple booking in and out procedure so you have a record of who has booked a pool bicycle out;
- Health & Safety. Ensure you have an up to date Risk Assessment in place and revisit it on a six monthly basis.
- Maintenance. Bicycles have moving parts which wear over time with use. You should ensure your bicycle fleet is serviced at least on a six monthly basis (and more frequently if the bicycles are used regularly). Employees should also be shown how to check the bicycle for damage before using it. You may find that a basic bicycle maintenance course would be popular with users of your pool bikes.

havebike have provided the above content.  They are one of the leading providers of bicycle fleet and maintenance solutions across the public and private sector and have considerable experience in establishing, operating and managing bicycle fleets. To support businesscycle, they are offering a free ‘havebike bicycle MOT’ days to businesses who sign up. Find out more in the offers section.

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